Help

Your personal workspace

When you log in to DMPonline you will be directed to My Dashboard. From here you can edit, share, download, copy or remove any of your plans. You will also see plans that have been shared with you by your colleagues.

Create a new plan

To begin writing a new DMP, click on Create plan.

• What research project are you planning? Here you can add the title of your research project.
• Select the primary research organisation. This box is prepopulated with RCSI University of Medicine and Health Sciences, and alternatively you can select that no research organisation associated with this plan, or that your research organisation is not listed.
• Select the primary funding organisation. Here you can select an associated funder from a drop down list, or alternatively you can select that no funder is associated with this plan, or that your funder is not listed.

Completing your plan

The tabbed interface allows you to navigate through the process of writing and sharing your plan:

• Project Details captures basic administrative details about the project, such as the project name and identifiers
• Contributors allows you to list all of the team members responsible for data management
• Plan Overview provides information on the template you are using along with an overview of the questions included
• Write Plan is where you can draft your responses to each part of the DMP
• Research Outputs allows you to list any anticipated outputs from the research project, such as datasets, publications and software
• Share allows you to invite others to read or contribute to your plan as a co-owner, editor or in a read-only format
• Download allows you to download your plan in various formats. This may be useful if you need to submit your plan as part of a grant application.

Guidance on completing your plan

DMPonline provide guidance on how to answer each section of your DMP, which is displayed in the right-hand panel of your draft. You can access guidance from several organisations by navigating to the Project Details tab where you can select guidance using a pop up list.

Capturing outputs from the research in your DMP

As your project progresses you may wish to capture information about outputs during your DMP updates. You can use the Research Outputs tab to capture the following information:

• Digital Object Identifier (DOI) for the output. A DOI may allow you to complete this section via automation.
• Type (e.g. dataset, software, image, etc)
• Title of the output
• Description of the output
• Whether the output contains sensitive information, or personally identifiable information
• Licence and access information
• Select the repositories where you intend to preserve the data object (e.g. Dryad, Zenodo).
  This list of repositories comes from the RE3DATA registry.
• Select a metadata standards for the data (e.g. Dublin Core). Options come from the RDA Metadata standards catalogue.
• Select an appropriate licence. Options come from the SPDX license registry.

Fields such as repositories, metadata and licences are machine actionable, while fields such as data type follow glossaries in established RDM resources such as DataCite and the RDA metadata.

The information you enter here will provide your organisation with statistics on data generated by its users, e.g. how much data containing sensitive information is generated, where it is stored, size, etc.

This feature may be optional. Please contact your research support office to know more.

Sharing your plan with others

To share your draft DMP, insert the email address of any collaborators you would like to invite to read or edit your plan. Set the level of permissions you would like to grant them via the radio buttons and click Add collaborator. Adjust permissions or remove collaborators at any time via the drop-down options.

You can set your plan visibility using the Share tab

• Private: restricted to you and your collaborators.
• Organisational: anyone at your organisation can view your plan.
• Public: anyone can view your plan in the Public DMPs list.

By default all new and test plans will be set to 'Private' visibility. 'Public' and 'Organisational' visibility are intended for finished plans. You must answer at least 50% of the questions to enable these options.

Request feedback from RCSI Library

The Research Data Coordinator at RCSI Library can provide support and guidance on research data management planning. You can request feedback on your plan by clicking the Request feedback button to notify the Research Data Coordinator of your request. Feedback and comments will be visible in the Comments field adjacent to each question. You will be notified by email when the Research Data Coordinator provides feedback. You can request feedback at any point in drafting the DMP, so don't hesitate to contact RCSI Library if you need support.

Download your plan as a document offline

You can download your plan from DMPonline in various formats. This may be useful if you need to submit your plan as part of a grant application or if you want to work on the plan offline. Choose what format you would like to view/download your plan in and click to download. You can also adjust the formatting (font type, size and margins) for PDF files, which may be helpful if working to page limits.